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ArtsWave Jobs 

Coordinator, Grant Programs

ArtsWave’s Coordinator, Grant Programs manages processes related to ArtsWave’s $10-plus million in annual grants to more than 100 organizations. This position serves as one of ArtsWave’s liaisons with the arts sector and with volunteer panelists and policy experts. The Coordinator, Grant Programs will be integral to successful execution of ArtsWave’s Blueprint for Collective Action in the arts sector, providing key insights around investment decisions that advance the vision of a more vibrant economy and connected community over the next five years. This position reports to the VP, Community Investments.
Essential Functions and Responsibilities
Grantmaking and Services to the Sector
- Coordinate ArtsWave’s various grant programs. Responsibilities include:
  - Communicating with grantees regarding their grant
  - Coordinating grant processes in Submittable or other online grant-making platforms
  - Maintaining and updating application information on
  - Supporting workshops for continuing and prospective applicants including email invitations, RSVP tracking and presentation materials
  - Updating and developing grantee handbooks, ensuring that all organization-wide objectives are met
  - Working with VP, Community Investments and other staff members to recruit volunteers to participate as grants panelists
  - Working with VP, Community Investments to train and steward volunteer grants panelists
  - Disseminating grantee feedback letters
  - Approving grantee payments after report requirements have been met
- Working with VP, Community Investments, maintain policies and procedures to ensure that grant processes are consistent and grantmaking software Submittable (or other) is used consistently and to its fullest potential
- Working with VP, Community Investments, input, update and maintain data collection, compilation, and analysis
- Update and maintain impact-related contact lists and data in ArtsWave’s CRM, StratusLIVE
- Contribute to planning and executing sector-wide community learning opportunities 
- Build and share knowledge of grantmaking trends and best practices
- Provide assistance to grant seekers and grant recipients as necessary to direct them to resources for organizational development, funding, program ideas, etc.
- As directed, participate in special projects that support the arts sector
- As directed, participate in arts organization site visits
- As manageable, represent ArtsWave at funded arts programs to see impact first-hand 
- Comply with and contribute to refinement of operational processes and governing policies
- Contribute to communications tools such as website and e-newsletters  
- Participate in regular staff and other internal meetings
- Work occasional nights and weekends to demonstrate support of the arts sector
- Other duties as assigned, including occasional help on evenings or weekends at ArtsWave-sponsored events
Required Competencies
- Excellent planning, organizational, and time-management skills
- Strong attention to detail
- Outstanding verbal and written communication skills
- Diplomatic, tactful, honest, and fair
- Ability to maintain professional discretion
- Comfortable working with people from diverse backgrounds
- Demonstrated success working collaboratively and cooperatively with peers, across departments, with volunteers, and with other organizations and entities
- Self-starter and self-reliant, but able to consult effectively with others
- Passion and vision to create stronger communities through the arts
Required Qualifications
- Bachelor's Degree or equivalent combination of education, training, and experience.
- Minimum of 3 years of experience in community, nonprofit or volunteer agencies, social services, grantmaking, or other closely related work 
- Proficiency with MS Word, Excel, PowerPoint, and ADOBE
- Experience with grantmaking and CRM software
Compensation & Benefits
- Salary range:  $37,000 - $47,000, commensurate with experience
- Health, dental, vision, and life insurance available
- 401(K) retirement plan with employer match 
- Paid holiday schedule
- PTO accrual based on years of service
To Apply 
No phone calls please. Qualified candidates should submit a cover letter and resume in one document to Subject Line: Grant Programs Coordinator. Incomplete applications will not be considered.
About ArtsWave
With the help of tens of thousands of donors, ArtsWave supports more than 100 arts and community organizations that make our region an amazing place to live. We believe that the arts— music, dance, theatre, museums, festivals, and more —create a vibrant regional economy and a more connected community. ArtsWave is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.