Events & Facilities Assistant Manager

Reports To: Events & Venue Operations Manager (& at times the Director of Facilities and

Installation)

Position Status: Full-Time Salary, Non-exempt

ABOUT THE CONTEMPORARY ARTS CENTER:

MISSION STATEMENT: Contemporary Arts Center (CAC) is a lab for understanding ourselves,

others, and the world around us through the experience and creation of all contemporary art

forms.

CAC BACKGROUND: CAC was founded in 1939 by three women with their eyes on the future.

Today, our purpose is to champion open minds and foster an inclusive culture by using

contemporary art and mutual learning as vehicles for connecting people, cultivating

creativity, and catalyzing curiosity. CAC now operates on a ~$4M annual operating budget

and offers 4-5 significant exhibitions per year, including group and solo exhibitions

originated by CAC curator(s), guest curators, and touring exhibition partners. It is the oldest

non-collecting contemporary art center in the country and one of the largest, occupying an

80,000 sq. ft. building, with approximately 22,000 sq. ft. devoted to exhibition and

performance space. CAC is poised to continue its 86-year legacy of being the premier venue

for contemporary art in the Greater Cincinnati region with a recently completed strategic

plan that will serve as its programmatic and operational blueprints for the next 5 years.

LOCATION: CAC is located in an architectural gem in the heart of downtown Cincinnati,

designed by Iraqi-British architect Zaha Hadid. The Lois and Richard Rosenthal Center for

Contemporary Art was heralded by The New York Times as “the most important American

building to be completed since the end of the cold war” and was lauded for its communitycentric

approach to the design process.

POSITION DESCRIPTION:

SALARY, BENEFITS, AND PROFESSIONAL DEVELOPMENT:

This is a full-time position averaging 40-50 hours per week. The schedule is primarily Monday

through Friday, with evening and weekend hours required based on event needs. Staff are

expected to work on-site during events with the option to work remotely on Mondays and

Tuesdays as responsibilities allow. Due to the nature of the CAC’s events calendar, flexibility in

scheduling, including nights, daytime hours, and weekends, is required. The annual salary is

$47,000-$50,000 and benefits include medical, vision, dental, and paid parental leave; access to

retirement savings; generous vacation time, sick/personal days, and paid holidays; and access to

professional development opportunities, employee assistance program EAP, CAC membership,

and CAC Museum Shop and Cafe employee discounts.

 

TO APPLY: Interested candidates are asked to provide a single .pdf file including a cover letter

and resume to Sara Hutslar, Director of Administration and Operations at shutslar@cincycac.org

by Monday, April 27th, 2026. Include “Application: Events & Facilities Assistant Manager” in the

subject line.

RECRUITMENT & HIRING: The CAC is an Equal Opportunity Employer (EOE) where all applicants

will be considered for employment without attention to race, color, religion, sex, sexual

orientation, gender identity, national origin, Veteran, or disability status.

COMMITMENT INCLUSION

The Contemporary Arts Center believes that contemporary art thrives through a diversity of

perspectives, experiences, and voices. We are committed to building a team that reflects the

communities we serve and to fostering a workplace where all staff feel valued, supported, and

able to contribute meaningfully to our mission. We welcome applicants from a wide range of

backgrounds and encourage individuals from communities historically underrepresented in the

arts and nonprofit sectors to apply. We recognize that candidates bring varied experiences and

paths to their work, and we encourage you to apply even if your experience does not align

perfectly with every qualification listed. Contemporary Arts Center is an Equal Opportunity

Employer. All qualified applicants will receive consideration for employment without regard to

race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age,

disability, veteran status, or any other characteristic protected by law.

 

POSITION SUMMARY

Events & Facilities Assistant Manager oversees the planning, set up, tear down, and on site

execution of all events and space rentals at the Contemporary Arts Center (CAC). This role is

responsible for managing the full lifecycle of events from set up through execution, while ensuring

alignment with CAC’s mission, operational standards, and revenue goals.

The position works closely with internal departments, external clients, vendors, and partners to

deliver high-quality, seamless experiences within CAC’s unique spaces. Events & Facilities

Assistant Manager also plays a key role in driving earned revenue through relationship

management, hospitality, and delivering an exceptional guest experience.

The work schedule includes 40-50 hours per week, with evening and weekend hours required

based on event schedules. Additional hours may be required as needed to support CAC

operations.

DUTIES & RESPONSIBILITIES

-Serve as day of point of contact for all event and rental operations, including hands-on setup,

tear down, and execution of event flow sheets.

– Lead the physical preparation of event spaces, including furniture setup, equipment placement,

and post-event breakdown, ensuring spaces are returned to CAC standards.

-Maintain cleanliness and organization of all event and public spaces, including sweeping,

mopping, trash removal, and general upkeep before, during, and after events.

-Support earned revenue goals by assisting with booking efforts, maintaining client relationships,

and contributing to efficient and high-quality event execution.

-Oversee bartender scheduling, coordination, and on-site execution for all private and internal

events.

-Help event timelines, floor plans, and logistics in collaboration with clients, vendors, and internal

teams (security, facilities, visitor experience, exhibitions, and finance).

-Assist with managing the event booking system (HoneyBook), including tracking inquiries,

maintaining records, and supporting client communications.

-Ensure all events align with CAC policies, procedures, and building requirements, including

safety, staffing, and security protocols.

-Coordinate bar staffing needs for events, working closely with visitor experience and security

teams to ensure proper coverage.

-Build and maintain relationships with vendors (catering, AV, rentals, entertainment) to support

high-quality event experiences.

-Assist in growing the event pipeline by identifying new opportunities and supporting pricing

strategies and package development.

-Track inventory and maintain accurate reporting for bar and event-related supplies.

-Support post-event evaluations, performance tracking, and reporting to improve operations and

forecasting.

-Provide on-site event management, including evenings and weekends, with a focus on problemsolving

and seamless execution.

– Coordinate daily cleaning tasks for facilities crew.

QUALIFICATIONS

• Minimum of 1-2 years of experience in event, facilities, venue rentals, or a related field

required.

• Proficiency with event management and CRM tools preferred (experience with

HoneyBook strongly preferred).

• Strong interest in hospitality management, business administration, arts administration,

or a related field preferred. Equivalent work experience will be considered.

• Strong organizational and project management skills, with the ability to manage

multiple events and timelines simultaneously.

• Excellent written, verbal, and interpersonal communication skills, with a strong focus

on client service and relationship management.

• Ability to problem-solve in real time and remain calm and professional in high-pressure

event environments.

• Experience coordinating with vendors and internal teams, including security, facilities,

food and beverage, and AV providers.

• Commitment to diversity, equity, and inclusion, with the ability to work effectively with

a wide range of clients, partners, and audiences.

• Computer proficiency required, including Microsoft Office (Word, Excel, Outlook,

PowerPoint) and Adobe.

• Strong customer service and hospitality mindset, with attention to detail and a

proactive approach.

• Ability to work a flexible schedule, including evenings and weekends based on event

needs. Standard office hours may vary depending on event calendar.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The person in this position must be able to move throughout the building for extended

periods of time, including walking, standing, and navigating multiple event spaces during

event setup and execution.

• Ability to occasionally lift and move items up to 75 pounds (event materials, tables,

chairs, signage, light equipment).

• Operate a computer and other office productivity equipment, including printers and copy

machines.

• Ability to communicate clearly and effectively with clients, vendors, and staff in both

office and event environments, including during live event conditions.

• Work is performed in both office and event settings, with occasional exposure to varying

temperatures, noise levels, and outdoor conditions during event load-in/out or external

activations.